Events Assistant

Reporting to (job title): Events Manager

Objective of role: To support the Events Manager, Events Executive and Executive Producer, Events in the delivery of a strategically aligned, first-class events programme for TheCityUK

Key Activities & Responsibilities

Working with the Events Manager, Events Executive and Executive Producer, Events to coordinate and assist in events across TheCityUK and maintain the working relationships with TheCityUK membership.

  • Working with the Events Manager and Events Executive to coordinate events across TheCityUK and maintain the working relationships with TheCityUK membership through the delivery of events including roundtable discussions (breakfasts, lunches, and dinners), launch events, webinars and virtual roundtables, conferences, dinners, and receptions.
  • Lead on a number of roundtables at different seniority levels, both virtually and face to face, from planning to on-the-day delivery and provide logistical arrangements with both member hosts and/or external venues to ensure events run smoothly (some flexibility in hours will be required)
  • Create and circulate invitations for roundtable events, using the CRM system, automated in-house system (Force24) and Outlook
  • Events administration in the lead up to events, including production of event collateral – name badges, agendas etc., circulation of papers and joining instructions to internal and external contacts, managing enquiries about the event.
  • Point of contact for event participants and responding to roundtable events related queries as required for both internal and external stakeholders.
  • Assist with managing TheCityUK events app with accurate information on larger events – updating the app as appropriate for each event and ensuring it is accurate and accessible on the day.
  • Assist with TheCityUK’s flagship events: Annual Dinner, International Conference, Annual Conference, Future Leaders’ Dinner, National Conference. Taking on a key role for each event, including registration and attendee communication, venue and catering, AV/Production company liaison, conference app, and sponsors and exhibitors.
  • Staff the flagship events, including additional time (often outside of office hours) for set up.
  • Help maintain TheCityUK’s CRM system of member and non-member delegates for events, with a pro-active approach to ensure accuracy and attention to detail in all areas.
  • Assist the Events Executive with management of external suppliers, sourcing new contacts and obtaining competitive quotes, including venues for flagship events.
  • Any other ad-hoc duties that may be required.

Key Relationships & Interfaces

  • This is a hands-on member facing role. The ideal candidate will be confident working directly with senior stakeholders within TheCityUK including the Board, Leadership Council, CEO office and Executive Committee, and other members as well as external suppliers.
  • Colleagues from across the organisation, in particular the Membership Insight Team, Public Affairs and International Teams.

Person Specification

  • Higher education such as A Levels and/or relevant experience
  • Ability to work effectively in a fast-paced team environment
  • Events or administrative experience within a professional environment
  • Able to effectively prioritise workload and multitask various projects simultaneously
  • Ability to quickly establish effective relationships with colleagues and senior individuals across a range of organisations
  • Adaptability and reliability with a strong ‘can do’ attitude
  • Excellent written and oral communication skills
  • High attention to detail
  • Willingness to travel within the UK and work extended hours (including evenings) when required
  • Flexible approach to tasks and responsibilities
  • Enjoys a challenge
  • Calm demeanour with ability to work under pressure
  • Familiarity with Microsoft Office (Word, Excel, Outlook)
  • Familiarity with CRM systems

To apply for this role, please contact, alternately you can apply on LinkedIn here.

Values at TheCityUK

These core set of values are essential for effective performance in our company and provides a common purpose as to how we deliver our work on a daily basis:

• Rigour
• Impact
• Agility
• Respect
• Teamwork.

To find out more about our values and the standards of behaviour, please visit our About us page.

About TheCityUK

TheCityUK is the industry-led body representing UK-based financial and related professional services. We champion and support the success of the ecosystem, and thereby our members, promoting policies in the UK and internationally that drive competitiveness, support job creation and enable long-term economic growth. The industry contributes 12% of the UK’s total economic output and employs over 2.4 million people – with two thirds of these jobs outside London across the country’s regions and nations. It pays more corporation tax than any other sector and is the largest net exporting industry. The industry plays an important role in enabling the transition to net zero and driving economic growth across the wider economy through its provision of capital, investment, professional advice and insurance. It also makes a real difference to people in their daily lives, helping them save for the future, buy a home, invest in a business and manage risk.

Equal Opportunity

TheCityUK is committed to equal opportunities for all applicants regardless of race, gender, age, disability, religion, sexual orientation or gender. We are proud to be a disability confident committed employer and, as such, all disabled applicants who meet the minimum requirements of the job as set out in the job description and person specification will be guaranteed an interview. Please advise at application stage or discuss in more detail at